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A Seller's Guideto Prepare for Your Notary Appointment

Updated: May 22

There are two of the happiest days in a homeowner's life, the day you buy and the day you sell!





Congratulations on selling your property! Here's what you can expect when closing the property.


Items to Bring to the Closing:


  • Valid and non-expired Identification

  • Supporting Documents Requested by Lender

  • Power of Attorney

  • Trust Documents

  • Banking Information (Voided Check)

  • Routing Number

  • Account Number

  • *1031 Exchange Account Information

The Process:


The Notary will be assigned to your closing. We will confirm your closing date and time, please allow 30 minutes to arrive at the appointment as we will be coming from another closing.


The appointment should take around 30 minutes with the majority of the time spent filling out the forms. Most packages are around 20-40 pages.


If there are multiple people selling, you may not all need to be at the same location at the same time.


Common Forms:


  • Warranty Deed / Grant Deed

  • Owner's Affidavit

  • Disbursement and Proceeds Instructions

  • Certification of Trustees (Will need to complete)

  • Real Estate Withholding Statement

  • Escrow Instructions

  • Settlement Statement

  • Disclosure

  • Closing Disclosure

  • Instructions to Pay Commission

  • Seller Contact Information

  • Property Records Disclosure (Will need to complete)

  • 1031 Exchange Documents

  • Notice of Assignment

  • Shedule A (Form 1040) Itemized Deductions

  • Schedule B (Form 1040) Interest and Ordinary Dividends

  • Schedule D (Form 1040) Capital Gains and Losses

  • 982 Reduction of Tax Attributes Due to Discharge of Indebtedness (and Section 1082 Basis Adjustment)

  • 1040 U.S. Individual Income Tax Return

  • 1040-NR U.S. Nonresident Income Tax Return

  • 1040-SR U.S. Income Tax Return for Seniors

  • 1099-S Proceeds From Real Estate Transactions

  • 4797 Sales of Business Property

  • 5405 Repayment of the First-Time Homebuyer Credit

  • 6252 Installment Sale Income

  • 8822 Change of Address

  • 8828 Recapture of Federal Mortgage Subsidy

  • 8949 Sales and Other Dispositions of Capital Assets

  • W-2 Wage and Tax Statement

  • W-7 Application for IRS Individual Taxpayer Identification Number

https://www.irs.gov/publications/p523




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