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How to Prepare for Your Automobile Closing

Updated: May 22




Congratulations on your new vehicle! You're almost there!


Usually, using a Mobile Notary for the closing means you purchased your car online or are co-signing for someone. Since this may be the first time you're using a mobile notary, we want to walk you through the process. Please keep in mind that this isn't just signing one document but signing just as if you went into the car dealership.


Items to Have Ready

  1. Two Forms of Identification

  2. Primary:

  3. Driver's License

  4. Military ID

  5. Passport

  6. Secondary: Does not need to be a photo ID

  7. Military ID

  8. Credit Card

  9. Medical Insurance Card

  10. Insurance Card

  11. Most dealerships require a copy of your insurance card.

  12. Cashier's Check or Personal Check

  13. The dealership should tell you the amount before the signing.

  14. A Pen: The Notary will usually have a pen but it's always good to have one just in case.

  15. *Title of Trade-in

  16. If you are trading in a car, the dealership will occasionally ask that we send the old title with the documents.

  • Review the Lease Agreement or Financing prior to appointment.

  • Make sure names are spelled correctly.

  • Always compare the VIN numbers!


Copies: Copies of the documents are not given at the time of closing unless the dealership provides you with a copy. After the closing the dealership will return a copy of the documents.


Courier Tracking: Take a a picture of the tracking number before leaving as you may need to locate the documents to confirm delivery with the dealership.




The Process


Confirmation:

The Notary will be assigned, you should be provided with their name and telephone number.


Document Delivery:

The documents are sent directly to the notary.


Scheduling:

Once The Notary Receives the documents they will call or text to schedule the appointment. If you have not heard from The Notary, they haven't received your documents or they don't have a the correct contact number for you. (You can call The Notary directly if you have any concerns.)


The appointment is usually scheduled for within the next 48 hours. The Notary may not be able to meet the same day that documents arrive.


The Appointment:

Please allow for some flexibility with the appointment time as The Notary will be coming from another appointment. The session should last between 15-30 minutes, longer if there's an error.


The Notary will need to examine and document both forms of identification and possibly obtain a thumb print.


Once documents are signed, The Notary will return the documents overnight delivery to the dealership.


Contacts:

If you have questions throughout the process you can call your sales person at the dealership but if you have questions in regards to financing you will want to speak to the Finance Manager.


*Most people usually have questions on registration, delivery and taxes since most cars are bought out of state. If you are co-signing documents, you may be listed as a co-borrower. The Notary will not be able to answer these questions.



Documents Often in the Package:


The dealership should provide you with this information prior to meeting with The Notary. If you have not received a copy, talk directly to the Finance Manager. Here are some examples of documents that could be included in your package:


  • Lease Agreement or Installment Agreement

  • License Plate Form

  • Vehicle Order Form

  • Insurance Verification

  • Title Reassignment Supplement

  • Odometer Disclosure

  • Limited Power of Attorney

  • Tax Collection Document

  • Vehicle Air Pollution Control Statement

  • We Owe You Owe Statement

  • Incentive Program

  • Additional Service Packages

  • Delivery Agreement

  • CarFax

  • Car Warranty

  • Additional Disclosures Required by State (i.e. Florida Lemon Law, Tire Chain, etc)


If you have any questions or concerns before closing, please contact your Financial Manager. For a fee, The Notary can scan the documents and email them to the signer(s) prior to closing with the dealership's approval.



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